Data analysis requires accurate entry of each piece of data. For example, if you are required to analyse all the sales in Northamptonshire you would get the wrong results if Northamptonshire has been entered with leading or trailing spaces. The trim function is a great function to remove all leading, trailing and extra spaces between words; however, it would be much better if you prevented them in the first place. Here is a great method using Custom data Validation:
How to use Conditional Formatting to create Data Bars
This video shows you how to use and how the Evaluate Formula tool helps you find issues with formulas and what the spreadsheet is doing at each stage.
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Change Cell Values without using Formulas
Have you ever needed to change all the values on your spreadsheets, for example; increase all your prices by 10% and then sat there adding extra columns to carry out the task with formulas and then copying all the results and remove the formulas and extra columns. Well there is a much easier way to perform this task using copy and paste special. Watch the video to see how.
This video shows you how to simply create a user interactive dynamic chart. There is no coding necessary just an understanding of Data Validation and the VLOOKUP() function.
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Ctrl + D Duplicate cell above
Ctrl + ; Enter today’s date
Ctrl + 1 Open ‘Format Cells’ dialog box
Shift + F11 Add new worksheet
F12 Save As
Excel Tip: Duplicating Data in a cell
Here are a couple of very neat shortcuts for duplicating data, formula or function in a cell.
Video by David Ludlow – One Day Computer Courses
Help Focus the eyes with Conditional Formatting
Microsoft have made conditional formatting very easy with many preset formats. These are an ideal way to get started and will bring your spreadsheet to life and get the spreadsheet working for you. You can change the font and cell formatting based on the contents of cells. Many companies I have worked with use the Red, Amber and Green colours (traffic light system of colours). Red normally meaning some action needs to take place immediately, Amber showing that you need to keep an eye on the figures and Green is okay. There are so many ways that conditional formatting is used it would be impossible to list them all. If you sit at work changing colours to help highlight certain parts of your spreadsheet then you might find conditional formatting will save you time.
Remember to highlight the cells that you are going to conditionally format and then click the Conditional Formatting command, from here you can make your choice from all the Microsoft presets or select New Rule to set your own rule and formatting/colours.
Most of the conditional formats are based on the contents of the cell being formatted; however, there is one choice where you can format cells based on other cells using a formula that is True or False.
Training or a course with this in is really useful as this really opens your Excel spreadsheet use and what you can get out of it.
Keep Active Cell on the same cell
This combination of keyboard keys is really useful. If you enter data, a function or formula and you wish the active cell to remain on the cell you are entering in, hold the Ctrl key down and press Enter.
Enter a replica of text, numbers, formulas or functions across a selected range
Select the required range of cells and then enter the data in the active cell (the white one in the range) hold the Ctrl key down and press Enter.
Simple but effective use of the Ctrl and Enter keys